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VA North Texas Health Care System

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Instructions to Complete Application Process for Medical Students

VA North Texas Health Care System Requirements

Attn Medical Students: The following Steps must be completed for your Dallas VA appointment. STEP 1-4 (see below) must be completed before your codes can be requested. IT TAKES 7-9 BUSINESS DAYS TO GET YOUR VA CODES FROM THE IT DEPARTMENT. 

STEP 1: VA Human Resources Forms

Download Forms from Dallas VA website (http://www.northtexas.va.gov/educ_affil/Medical_Students.asp)  

STEP 2: VA Fingerprinting

Fingerprinting must be done at the Dallas VA in the HR Office (Bldg. TT-49).  Please take the SAC Form AND two matching government-issued ID Forms (state issued driver’s license, SSN, U.S. Passport, etc. – originals only). 

STEP 3: Dallas VA Appointment Processing

This step must be done at the Dallas VA Human Resources Office (Bldg. TT-51) at least 2 weeks BEFORE your rotation. PLEASE NOTE THAT IT TAKES 7-9 BUSINESS DAYS TO GET YOUR VA CODES FROM THE IT DEPARTMENT.  The allowed times to go to HR are on Tuesdays and Thursdays between 9-11 a.m. and 1-3 p.m. Go directly to the Dallas VA HR Office for processing and bring your ORIGINAL VA FORMS and two matching government-issued ID Forms (state issued driver’s license, SSN, U.S. Passport, etc. – originals only). After processing, please go next door (Bldg. TT-49) and do the fingerprinting.

STEP 4: Mandatory TMS Training

You must complete the VA mandatory course entitled “VHA Mandatory Training for Trainees.” Go to www.tms.va.gov and self-enroll, complete course and print certificate. Please mail/scan/fax the TMS Certificate to your point of contact in your Service.  If you have self-enrolled at another VA, please let your point of contact know this also.  Please note: If you do not complete this course and provide a certificate, VA computer codes cannot be requested for you. 

Clinical Service Contact Information

If you should have any further questions or concerns trainee’s application process, please contact your service education program coordinator. If they are unable to assist you, questions regarding trainee’s application process may be directed to the VANTHCS Education Office at 214-857-1161. Unless otherwise directed by your program training coordinator, the trainee’s application packet must be completed and submitted to your education program coordinator at least six (6) weeks prior to the trainee's first rotation date.

Survey

After your completion of clinical rotation at VANTHCS, please complete the Learners' Perception Survey registration at OAA Website (http://www.va.gov/oaa/surveys/ ).