VA North Texas Health Care System
Application Process for Interns, Residents & Fellows
Requirements & Timeframes
Unless otherwise directed by your Service Education Program Coordinator, your application packet must be completed and submitted at least 6 weeks prior to the your first rotation date. NOTE: Steps 1-4 must be completed before your computer access code can be requested. It takes 7-9 business days to get computer access codes from IT.
STEP 1: Download VA Human Resources Forms
Download and complete these forms:
- Appointment Letter (make dates from July 1 to completion date)
- Form 10-2850D-Application for Health Professions Trainees
- Form SF-61-Appointment Affidavits (can be notarized at Dallas Human Resources Office)
- Form OF-306-Declaration of Federal Employment
- OFI Form 86C-Special Agreement Check
- Form I-9 Employment and Eligibility Verification
- Other VA Affiliates-Memo Request (used for courtesy fingerprinting)
- Other VA Affiliates-SAC Form (used for courtesy fingerprinting)
STEP 2: Get Fingerprinted by VA
Courtesy fingerprinting is available at your local VA facility or, if you live in Dallas, at the Dallas VA Human Resources, Bldg. TT-49. Bring with you the following:
- Other VA Affiliates-Memo Request
- Other VA Affiliates-SAC Form
- 2 matching, original U.S. government-issued IDs (state issued driver’s license, SSN, U.S. Passport, etc.)
- Call your local VA Human Resources Office (if not Dallas) and get the name/phone of the HR Fingerprint POC.
- Call Dallas VA HR and speak to Teal Carden, 214-857-1693; Antronelle Jenkins, 214-857-1699; or Don Yeater, 214-857-1702 to coordinate your appointment.
- Take the above forms with you to your fingerprint appointment.
STEP 3: In-process with Dallas VA Human Resources
- In-processing must be done between mid-April and mid-June or your computer access code will not be ready.
- In-process takes place at the Dallas VA Human Resources (Bldg. TT-51) on Tuesdays or Thursdays, 9-11 a.m. or 1-3 p.m.
- Bring all of your original VA forms and 2 matching, original government-issued IDs (state issued driver’s license, SSN, U.S. Passport, etc.
STEP 4: Complete Mandatory TMS Training
Go to TMS, self-enroll, complete the "VHA Mandatory Training for Trainees" course, and print the certificate. Mail, email, or fax the certificate to your Service Education Program Coordinator. If you self-enrolled at another VA, let your Program Coordinator know so they can have your TMC account moved to the Dallas VA.
STEP 5: Get Your Dallas VA Name Badge/Non-PIV Card
- After you start your rotation and have your VA computer access code, you will be contacted to have your picture taken in the Human Resources PIV Office, Bldg. TT-49.
- Bring the Non-PIV Form you completed during your Orientation and 2 matching, original government-issued IDs (state issued driver’s license, SSN, U.S. Passport, etc.
- This VA card serves as your Name Badge and your Non-PIV Card.
- A Non-PIV Card is used to log into VA's Computerized Patient Record System (CPRS) to write narcotic/controlled substances.
- You will be notified by email when/where to pick up your VA card.
- Your UT Southwestern/Parkland name badge can be used as your name badge until you receive your VA card.
After your VANTHCS clinical rotation, we ask you complete the Learners' Perception Survey at the OAA Website.