VA North Texas Health Care System
Application Process for Interns, Residents & Fellows
Requirements & Timeframes
Unless otherwise directed by your Service Education Program Coordinator, your application packet must be completed and submitted at least 6 weeks prior to the your first rotation date. NOTE: Steps 1-4 must be completed before your computer access code can be requested. It takes 7-9 business days to get computer access codes from IT.
STEP 1: Download VA Human Resources Forms
Download and complete these forms:
- Appointment Letter (make dates from July 1 to completion date)
- Form 10-2850D-Application for Health Professions Trainees
- Form SF-61-Appointment Affidavits (can be notarized at Dallas Human Resources Office)
- Form OF-306-Declaration of Federal Employment
- OFI Form 86C-Special Agreement Check
- Form I-9 Employment and Eligibility Verification
- Other VA Affiliates-Memo Request (used for courtesy fingerprinting)
- Other VA Affiliates-SAC Form (used for courtesy fingerprinting)
STEP 2: Get Fingerprinted by VA
Courtesy fingerprinting is available at your local VA facility or, if you live in Dallas, at the Dallas VA Human Resources, Bldg. TT-49. Bring with you the following:
- Other VA Affiliates-Memo Request
- Other VA Affiliates-SAC Form
- 2 matching, original U.S. government-issued IDs (state issued driver’s license, SSN, U.S. Passport, etc.)
Fingerprinting Process
- Call your local VA Human Resources Office (if not Dallas) and get the name/phone of the HR Fingerprint POC.
- Call Dallas VA HR and speak to Teal Carden, 214-857-1693; Antronelle Jenkins, 214-857-1699; or Don Yeater, 214-857-1702 to coordinate your appointment.
- Take the above forms with you to your fingerprint appointment.
STEP 3: In-process with Dallas VA Human Resources
- In-processing must be done between mid-April and mid-June or your computer access code will not be ready.
- In-process takes place at the Dallas VA Human Resources (Bldg. TT-51) on Tuesdays or Thursdays, 9-11 a.m. or 1-3 p.m.
- Bring all of your original VA forms and 2 matching, original government-issued IDs (state issued driver’s license, SSN, U.S. Passport, etc.
STEP 4: Complete Mandatory TMS Training
Go to TMS, self-enroll, complete the "VHA Mandatory Training for Trainees" course, and print the certificate. Mail, email, or fax the certificate to your Service Education Program Coordinator. If you self-enrolled at another VA, let your Program Coordinator know so they can have your TMC account moved to the Dallas VA.
STEP 5: Get Your Dallas VA Name Badge/Non-PIV Card
- After you start your rotation and have your VA computer access code, you will be contacted to have your picture taken in the Human Resources PIV Office, Bldg. TT-49.
- Bring the Non-PIV Form you completed during your Orientation and 2 matching, original government-issued IDs (state issued driver’s license, SSN, U.S. Passport, etc.
- This VA card serves as your Name Badge and your Non-PIV Card.
- A Non-PIV Card is used to log into VA's Computerized Patient Record System (CPRS) to write narcotic/controlled substances.
- You will be notified by email when/where to pick up your VA card.
- Your UT Southwestern/Parkland name badge can be used as your name badge until you receive your VA card.
More Information
- Service Education Program Coordinator
- Education Office, 214-857-1161
Survey
After your VANTHCS clinical rotation, we ask you complete the Learners' Perception Survey at the OAA Website.